Do you have 3 to 30 people keeping the books for 50 to 500 clients? Then you know how much time retyping incoming invoices eats. I set up an AI that reads them for you, classifies them against your chart of accounts and pushes them into Minimax, Pantheon or Synesis. I also handle the EU voucher paperwork, from the ENPOO application to the cost breakdown.
Built for Croatian accounting firms. This work is built around Croatian bookkeeping software (Minimax, Pantheon, Synesis) and the Croatian e-invoicing scheme. If you run an accounting firm elsewhere the same automation applies, but the integrations differ: talk to me directly.
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Set the sliders to your situation. The numbers update live. I do not ask for an email until you have seen what automation would give back.
How many companies you currently keep the books for.
U prosjeku, koliko ih dobijete od jednog klijenta.
From opening the PDF to confirming the entry in your software.
Gross cost per hour. Junior and mid-level, Croatian rates for 2026.
I calculate conservatively: 75 per cent automation (the field says 80 to 92, and I leave room for handwritten invoices and special cases) plus a 5 per cent error cost on top.
Invoices per month
1.500
Per year: 18,000
Hours of manual work
200 h
Per year: 2.400 h
Cost per month
2.400 €
Wages for data entry alone
Hidden cost per year
30.240 €
Wages plus 5 per cent for errors (1.440 €)
Annual saving with AI (75% automation)
22.680 €
Project price (without the voucher)
5.500 €
No VAT (sole trader). Pays back in 2,9 mj.
Your cost with the voucher
2.200 €
You pay 40 per cent, the state covers 60. Pays back in 1,2 mj.
These are not invented numbers. They come from conversations with owners of firms that have 3 to 30 people working for 50 to 500 clients. A typical firm, not an outlier.
A bookkeeper opens the PDF and retypes the company ID, date, amount and line items into Minimax or Pantheon. Eight to twelve minutes per invoice. That has not changed in years; it only grows by hiring more people.
22-30K EUR of hidden cost a year
Your clients already receive e-invoices in the CIUS-HR format. Without automation your team pulls them off the FINA Moj-eRačun portal by hand, every day, for each client separately. The volume grows, the headcount does not.
+25 hours a week per firm, expected
The question arrives through five channels: phone, email, WhatsApp, Viber and in person at the door. The team answers the same question ten times a day instead of clients seeing the status themselves in a portal.
1,500-3,000 EUR a month on “where is my invoice”
The Croatian labour market is at a historic low. Junior hourly rates jumped 30 per cent in two years. Without automation a firm cannot take on more clients, because there is nobody to hire.
15-40K EUR of missed revenue a year
01 · SMALL PACKAGE
1,200-2,500 EUR
One-off. No VAT (sole trader).
Delivered in two to three weeks.
02 · MID PACKAGE · RECOMMENDED
4,500-7,500 EUR
One-off. No VAT (sole trader).
Delivered in four to eight weeks.
03 · WITH THE EU VOUCHER
3,000-6,000 EUR
Your share. The state covers 60 to 70 per cent.
Delivered in 12 to 16 weeks.
The Zakon o fiskalizaciji 2.0 (Croatia's Fiscalisation Act) made issuing and receiving e-invoices mandatory for all B2B transactions from 1 January 2026, under the CIUS-HR scheme. In practice every incoming invoice your clients receive arrives as structured XML through FINA Moj-eRačun (the state e-invoicing exchange), not as a PDF or a photo. I set up an AI that reads that XML and classifies it against your chart of accounts automatically, which removes 70 to 85 per cent of the manual work. Without automation, the workload grows with the e-invoice volume.
I work directly with Minimax (API), Pantheon (REST and files), Synesis and Luceed (files and custom). If your software has no API, I use its import format (CSV or XML templates). We establish which software you run and whether a custom integration is needed during the call, and I price all of it up front. No surprises.
A typical firm with 30 clients processes around 1,500 invoices a month. At eight minutes per invoice and a labour cost of 12 EUR an hour, the hidden cost is about 30,000 EUR a year. The AI automation gives back roughly 22,500 EUR a year (calculated at 75 per cent efficiency). A project of around 5,500 EUR pays back in three months; with the Croatian voucher your share is about 2,200 EUR, so it pays back in roughly a month.
The whole infrastructure sits in the EU region (Frankfurt). Vercel EU, a Neon EU database, OCR through Mistral EU or Azure Document Intelligence EU. No US option. I sign a data processing agreement: your firm remains the controller, I am the processor. Every action is logged, with 11-year retention as Croatian accounting law requires.
Most documents go through Mistral OCR. Hard cases (handwriting, creased paper, poor light) fall back to Google Document AI. Anything the system is unsure about goes into a manual review queue. You validate those in a couple of seconds and the system learns from it, so next time the same supplier passes automatically. In the first 30 days, realistically 5 to 15 per cent of documents need a human. After 90 days it falls to 2 to 5 per cent.
A 30-minute call. We go through your process and pick the first workflow that pays back fastest. No talking around the subject.
Built for Croatian accounting firms. This work is built around Croatian bookkeeping software (Minimax, Pantheon, Synesis) and the Croatian e-invoicing scheme. If you run an accounting firm elsewhere the same automation applies, but the integrations differ: talk to me directly.